2.2.4.2 Data Collection Standards and Processes

Data Collection Standards and Processes

Standards and processes for data collection are two important aspects of integrating asset management practices across the agency. Collecting a standard set of data elements for each asset ensures consistency, and better enables analysis and reporting across assets. Standard data elements can include a unique asset identifier, designated asset category and asset type. Geospatial referencing standards are also important. In order to see assets on a map and integrate them spatially, agencies need a standard way to locate them. It is also important to consider the data collection intake process. Before data is collected, agencies should determine if specific data already exists in order to prevent duplication. If the data does not exist and needs to be collected, agencies should consider how new data will integrate with what is available currently. This ensures the data is used in the most effective way possible. Finally, responsibility needs to be assigned to an Asset Data Steward who is responsible for ensuring data standards and processes are followed.