6.6.2.2
In-House Maintenance Costs
Maintenance crews commonly report their efforts and accomplishments on a daily basis through a work reporting system. Most State DOTs currently use some form of maintenance management systems (MMS) to report work performed, along with the resulting accomplishments and costs.
In-house maintenance costs commonly include the cost of labor, equipment, materials, and overhead expenses related to work performed by maintenance field crews. These costs are captured through work order or daily report records, in which costs are associated with one or more actions, commonly called “tasks,” performed by the crew. Each task has an associated task code, which serves as a unique identifier, and a specific unit of measure for reporting accomplishments. For example, the task of “ditch cleaning” may have a unit of accomplishment of “feet,” or the task of “mowing” may have a unit of accomplishment of “acres.”